CCES Board of Director Position
Children’s Commons Ecological Society (CCES) is a not-for-profit society with a mission to create learning environments that foster the connection between children and the natural world by providing repeated and regular access to a nature space, hands on collaborative learning, playful inquiry, and reflection and use of materials as a means for all learners to extend their understanding of themselves and their relationship to the world around them.
In 2015 CCES founded Calgary’s first Nature Kindergarten offering the Alberta Kindergarten curriculum through learner-led exploration of the natural world. It is a government-approved and publicly-funded kindergarten, in which children will spend the majority of their days exploring and learning in nature. It is the first in Calgary and one of only a few operating across Canada.
CCES is expanding their managerial board of directors to include additional board members and treasurer:
The CCES Board is a hands-on working board and operates with a spirit of helpfulness. Where other members have a particular skill set, interest or ability we aim to work together, often crossing roles, to help one another out, manage workload and move the organization forward.
The CCES bylaws state that the board can have no more than two current parents of the CCES Nature Kindergarten on the board at one time. This cap is already attained. Any submission for position to the board from current (2016-17) CCES Nature Kindergarten families will be considered for future interest.
Interested candidates should submit a letter of interest and CV to firstname.lastname@example.org
Responsibilities for general board member position include:
- Supporting the overall responsibilities of the board;
- regularly attending monthly board meetings and other essential meetings; the Board of Directors meets once per month for 2 hours per meeting usually mid week in the evening from 6:00-8:00 pm. Due to the small size of the board it is essential that everyone attend to ensure quorum and robust discussion of issues;
- preparation and submission of written updates to be submitted 5 days prior to the board meetings;
- staying informed about committee matters, preparing well for meetings, and reviewing and commenting on minutes and updates;
- volunteering for and accepting assignments for the board and completing them in a timely manner;
- responding to informal email communications in between meetings to help ensure that the board and committees continue to move forward on plans;
- leading and/or assisting with fundraising and grant-writing initiatives or other revenue-generating activities;
- leading and/or assisting with writing of policy and governance documents;
- actively participating in the board’s planning efforts;
- working collaboratively with other board members; and
- agreeing to a 2-year minimum commitment to help ensure effective succession planning.
- past experience on a not-for-profit board or working in a not-for-profit organization;
- experience and/or knowledge of working in Early Childhood Services provider and of funding, governance and policy according to Alberta Education and the Education Act is helpful;
- knowledge of governance and policy for not-for-profits is helpful;
- effective communicator;
- willingness and ability to work independently and to work collaboratively with others.
Responsibilities for treasurer position include:
- bookkeeping related to day-to-day operations via online accounting software (Wave). Very low number of transactions - approximately 15 transactions per month, including biweekly payroll;
- biweekly entering of timesheet hours into accounting software and processing payroll for 4-6 employees. Government remittances are automatically remitted through accounting software;
- liaison with auditors, including preparation of reports to be sent to auditors and draft financial statements;
- preparation of GST return;
- preparation and distribution of T4 statements to employees;
- submission of audited financial statements and budgets to Alberta Education;
- presentation of audited financial statements at the Annual General Meeting;
- primary contact to landlord, negotiation of yearly lease and preparation of lease payment cheques;
- primary contact for insurance;
- setting and reviewing financial policies and internal controls.
- experience working with financial information, controls and budgeting;
- be impartial and able to clearly articulate financial information: procedures, processes and ability to explain in plain language outcome implications
- have a financial qualification or relevant experience, including preparation of financial statements;
- understanding of financial accounting for not-for-profit organizations is helpful;
- ability to ensure decisions are taken and followed-up;
- be available to be contacted for ad hoc advice.
The total time commitment, for the treasurer role, is approximately 10 hours per month, with a higher commitment during year end (August 31) for audit-related duties. This time commitment includes the above responsibilities in addition to monthly board meetings and related preparation.